Team Headshots

Custom Headshots

Define the looks your team's headshots are generated from, and how many of each member receives.

Custom headshots replace the standard backdrop-and-clothing flow with a fixed set of looks you define. Every member's headshots are generated from the looks you configure here, so a whole team comes back consistent.

Custom Headshots page showing configured looks, each with a gender badge, zoom level, resolution, and image count

This page only appears when Use custom headshots is enabled for your team, and that setting is turned on by HeadshotPhoto staff rather than by the team. Contact hello@headshotphoto.io if you want custom looks enabled — see Team Settings.

How Many Looks You Get

Limit	Value
Looks per team	30
Looks per gender	15
Headshots from the male looks	up to 80
Headshots from the female looks	up to 80

The counter in the top-right of the card — Looks: 21 / 30 — tracks how many you have used.

Members only receive the looks matching their own gender, so the totals are counted per gender rather than shared. Fifteen male looks and fifteen female looks is a full set, not thirty looks split between everyone.

Configuring a Look

Each look shows a sample image of the result, with badges for the gender it applies to and for any extras it carries — a look with the team logo placed on the shirt is marked Logo on Shirt. Underneath are three settings:

Setting	What it controls
Zoom Level	How close the crop sits — Upper Body, for example.
Resolution	The aspect ratio of the output: Portrait 3:4, Square 1:1, and so on. Pick the shape that matches where the headshots will be used.
Number of Images	How many headshots each member receives from this particular look.

The Number of Images values are what add up to the 80-per-gender ceiling. Spreading a larger number across fewer looks gives members more variations of a single style; spreading a smaller number across more looks gives them more styles to choose between.

Finishing Steps

A look can carry finishing steps — retouch, fix flyaways, and the company logo on the shirt. Tick them while the look is being authored and every image that look produces gets them: the preview samples rendered during authoring, and each member headshot generated from it.

This is the point of doing it at the look level: members spend no edit credits on work the look has already done. A team that wants every headshot retouched gets that for free, rather than each member paying a credit per image. See Edit Credits.

Finishing belongs to the look, not the team, so different looks in the same team can finish differently — a formal look with the logo applied, a plainer one without.

Editing a Look

A look can be edited in place. The look and the preset made from it keep their identity, so member headshots already generated from it stay attached to it and your look count does not change.

This is not the same as Recreate, which builds a new look and preset. After a recreate the original is still there generating the old style until someone deletes it, and headshots already produced point at a preset that no longer appears in the list. Prefer edit unless you actually want a second look.

Editing is limited to HeadshotPhoto staff, like enabling custom headshots itself. The count and position stay yours — editing a look never overwrites them.

Choosing Resolutions

Match the resolution to the destination rather than picking one for everything:

Square 1:1 — LinkedIn, Slack, most profile avatars, which crop to a circle or square
Portrait 3:4 — company directories, speaker bios, printed material

Team Settings

The Headshots tab, where custom headshots is switched on.

Team Dashboard

Track members and their generated headshots.

Team Dashboard

Navigate your team dashboard to manage members, view progress, and access team settings.

Credits